We will take all reasonable steps to protect your personal information from loss, unauthorised access, use, modification or disclosure, and against other misuse. Among other things, we take reasonable steps to safeguard our IT systems against unauthorised access, and ensure that paper-based files are secured. We also ensure that access to your personal information within our systems is only available to our staff that needs such access in order to do their work.
When the personal information that we collect is no longer required, we delete or destroy it in a secure manner, unless we are required to maintain it because of a law, or court or tribunal order.
This situation might arise where the Archives Act 1983 requires that we maintain your personal information because it is, or forms part of, a Commonwealth record. We are also required to maintain records for certain other purposes, including where the National Archives of Australia issues a disposal freeze in response to prominent or controversial issues or events. More information on current disposal freezes is available from the National Archives of Australia website.
Personal information held by third parties
Under the Privacy Act we are required to take measures to ensure that when your personal information is to be held by a third party, that the third party complies with the same privacy requirements applicable to the department.
We have privacy clauses in all of its legal documents, including funding contracts and deeds, services contracts and various other ad-hoc arrangements. This is to ensure third parties we deal with are required to handle personal information in accordance with the APPs.
Use and disclosure of your personal information
The purpose for collecting your personal information is important as it restricts how we can use and disclose your personal information, unless an exception in the Privacy Act applies.
Unless an exception applies, the corporation will:
- only use or disclose your personal information for the primary purpose it was collected, and
- notify you of this purpose at the time of collection, or as soon as practicable after collection.
We will only use or disclose your personal information for another purpose if you consent to that secondary purpose, or where you would reasonably expect us to use or disclose it for that secondary purpose (and the secondary purpose is related to the primary purpose).
AgriFutures Australia may disclose your personal information to a third party if the disclosure is necessary to prevent or lessen a serious and imminent threat to the life, health or safety of you or another person and it is unreasonable or impracticable to obtain your consent.
AgriFutures Australia may disclose your personal information to overseas recipients only in accordance with the Privacy Act. Overseas recipients are likely to be located in numerous countries.
AgriFutures Australia will not otherwise disclose your personal information without your consent unless required or authorised by law.