AgriFutures Cross Sector Program Request for Quotation: Management Services for the Rural Safety and Health Alliance 2021-2024

This Request for Quotation (RFQ) is seeking applications for the delivery of management services for the Rural Safety and Health Alliance (RSHA). The RSHA is a collaborative partnership of eight Rural Research and Development Corporations (RDCs)*, managed by AgriFutures Australia.

Management services for the Rural Safety and Health Alliance are for a period of three years, from July 2021 to June 2024.

Prospective applicants should have a good understanding of the agricultural, fisheries and forestry sector as well as in-depth knowledge of the rural health, safety and wellbeing (HSW) ecosystem.

The management of the Rural Health and Safety Alliance RFQ closes 12pm, (AEST) Wednesday, 5 May 2021.

*The RSHA is jointly funded by AgriFutures Australia, Australian Pork Limited, Australian Wool Innovation, Cotton Research and Development Corporation, Dairy Australia, Fisheries Research & Development Corporation, Grains Research & Development Corporation and Meat & Livestock Australia.

Background

The Rural Safety and Health Alliance is a collaboration between eight RDCs and takes the place of the previous Primary Industries Health and Safety Partnership, which had a 20-year history of delivering research and innovation in rural industry health and safety.

The RSHA facilitates cross-sectoral RD&E to minimise death, injury and illness, and maximise the benefits of a productive, healthy and safe rural workforce.

Involvement and engagement of RSHA is motivated by the following partnership aims:

  1. Collaboration: work collaboratively to invest in RD&E gaps and generate knowledge and innovation needed to shift primary industries towards safer practices and an embedded safety culture.
  2. Information sharing: learn from other industry activities and keep across RDC updates.
  3. Connector/ industry expert: have access to specialist expertise to draw on and drive industry and RDC sector health, safety and wellbeing (HSW) activities.
  4. Create real and lasting change: invest in projects, programs and partnerships that help drive the sector towards zero deaths and reduced incidence and severity of injuries.
  5. Data-driven approach: drive a consistent data-driven approach for achieving good HSW across primary industries.
  6. Leverage the Alliance and other groups: leverage existing networks in and outside the RSHA to provide a more comprehensive platform for strategic input and uptake of HSW

 

The RSHA achieves these aims by aligning its priorities with key industry plans, supporting the health and safety research needs of the sector and delivering impactful projects that address identified cross-industry risks. RSHA projects are critical to informing technological, policy and regulatory change as well as support change in producer behavior and the safety culture.

Project Requirements

The role of the RSHA management will be for a period of three years from July 2021 to June 2024. The role will report to the Chair of the RSHA and its management committee, comprising representatives from the RDC partners. The role provides a unique opportunity for an individual or organisation to play an important function in delivering tangible health and safety benefits to agriculture and fishing industries and creating strong partnerships and collaboration with all parts of the rural health, safety and wellbeing ecosystem. Knowledge in health and safety and primary industries is essential.

The successful tenderer will have responsibility for delivering the secretariat function of the RSHA, including organising all meeting logistics. Key to the role is the capacity to build and maintain strong and productive relationships with key groups, such as FarmSafe, to drive collaborative action, priority setting and to create a two-way information flow.

Core functions of the role include:

  1. Being a connector:

The successful tenderer is to play a connector role between the HSW ecosystem and the RSHA. The role will work to identify research, development and extension (RD&E) gaps that can be supported by the RSHA.

Specific deliverables:Foster partnerships to inform RSHA strategic priorities, gaps and issues from the wider ecosystem that the RDCs can play a part in supporting.

a. Establish genuine connections with FarmSafe and other relevant bodies in the HSW ecosystem.

b.Promote the interests and priorities of the RSHA in strategic planning and issue prioritisation processes.

c. Support two-way information flow between the RSHA and the wider HSW ecosystem.

d. Align RSHA KPIs with safety KPIs across the HSW ecosystem (e.g. the National Farmers’ Federation (NFF) pillar for zero deaths).

2. Being a strategic leader:

Support the RSHA to deliver on the sector-wide vision for healthy, safe and productive working lives for all participants in agriculture, fisheries and forestry industries. Promote the interests of the RSHA in the ecosystem in terms of strategic planning and ensuring the needs of the RSHA members are met.

Specific deliverables:

  • Work with relevant agencies and groups and promote RSHA interests, including being involved in industry leadership on priority issues, strategy and prioritisation discussions and in delivering collaborative actions to deliver on the target of zero deaths.
  • Facilitate RSHA members’ understanding and engagement in the strategic HSW environment, e.g ensure that RSHA members are kept abreast of key information, events and activities across the rural HSW ecosystem.
  • Assist the RSHA in strategic planning and project assessment, as required.

3. Offer support services and points of connection:

Connect RSHA members and industries with the latest research and arm them with advice and information for levy payers.

Specific deliverables:

  • Understand the HSW drivers of RSHA members and help spot and communicate connections with players across the WHS ecosystem
  • Facilitating collaboration and the sharing of information and activities between RSHA members.

4. Management services

Support the effective management and smooth operation of the group, including the delivery of management services on behalf of the RSHA Chair and members. This includes regular and consistent information sharing and engagement with individual members and across the group.

Specific deliverables:

  • Coordinate RSHA meetings.
    • Biannual RSHA meetings with the key WHS ecosystem stakeholders to consolidate research priorities, share learnings, discuss collaborative efforts etc. Format of these meetings to be agreed with the Chair, RSHA members and the successful tenderer.
    • Arrange and facilitate additional meetings, as requested by the RSHA Chair.
  • Embed ongoing RSHA communication and engagement into existing systems and processes within the ecosystem, particularly with FarmSafe.
  • Proactively manage all communications on behalf of RSHA, in consultation with the RSHA Chair and its members. Including:
    • Creation of media releases, newsletters, factsheets and other collateral
    • Bespoke communications material for RSHA members to communicate with their stakeholders as appropriate, eg. newsletters articles and social media tiles
    • Maintenance of the existing RSHA website (www.rsha.com.au)
    • Input to other groups’ communication material, eg. Farmsafe.

The RSHA does not have a social media presence.

5. Project Management

a. Develop project concepts addressing RSHA priorities, as needed.

b. Manage the process of securing project investment, this may involve seeking out external funding (any contracting will be completed by AgriFutures Australia).

c. Oversee the roll out of projects on behalf of the agreed project partners.

The successful tenderer should outline their experience with or in the rural WHS ecosystem and the proposed approach to continuing to foster and develop those connections in the future on behalf RSHA and its members.

AgriFutures Australia will oversee the Provider Agreement with the successful tenderer on behalf of RDC members. All funding will be held by AgriFutures Australia and all meeting costs and other costs incurred by the partnership will be paid for by AgriFutures Australia, ie. project funds will not be held by the Secretariat.

Travel for the project requires pre-approval by AgriFutures Australia and will be reimbursed at cost based on the provision of receipts. The process for managing secretariat travel can be negotiated with the successful tenderer. Costs associated with travel should not be built into the daily fee listed as part of the RFQ responses.  Office costs and other ongoing administrative costs should be included in the quotation.

This is a part-time role, and the time requirement will be guided by the methodology and approach of the successful tenderer. As a guide, it is expected that this role will require no more than two days per week. Payment will be made on a per hour or per day rate (to be negotiated with AgriFutures Australia). A Provider Agreement will be used to engage the successful tenderer with a specified number of days per quarter, to be negotiated with the successful tenderer.

Submitting an application

AgriFutures Australia has moved to a new online project management system, K2. This system will manage all stages of project administration and replaces our previous system, Clarity.

Applications for this Request for Quotation must be submitted online using the RFQ application in K2.

If you had a previous account in Clarity, you can login using your Clarity username or email address and the initial password “K2pass!”

You will be prompted to reset this initial password when you login. If at any time you forget your password, you can also reset it via a forgotten password link on the login page.

Users must create a K2 account before submitting a proposal. To set up a secure account before submitting a proposal, please visit the login page below to access our new user or new company request forms.

Usernames and passwords will only be issued while the applicable round is open.

If you require assistance, please contact helpdesk@agrifutures.com.au

Terms and conditions

By submitting an application, respondents acknowledge that they are willing to accept the terms and conditions set out in the Provider Agreement.

The Respondent agrees that AgriFutures Australia may accept or decline to accept the Respondent’s Quotation in its discretion. No commitments or contract exists until a contract in the form of the Provider Agreement is executed by both parties. The Respondent agrees that AgriFutures Australia is not required to enter into any contract in connection with the RFQ.

The Respondent agrees that participation in any stage of the RFQ process is at the Respondent’s sole risk and cost.

Acceptance of a Quotation will occur only when an Agreement is issued or a contract is executed.

AgriFutures Australia, at its discretion, may discontinue this RFQ, decline to accept any Quotation, decline to issue any contract or satisfy it requirement separately from this RFQ process.

Timeline

Date Activity
6 April 2021 RFQ application open
5 May 2021 RFQ application close
21 May 2021 Expected execution of contract or issue of agreement
1 July 2021 Project start date
 15 June 2024 Project completion date

 

Contact

If you have any questions about the RFQ process or requirements in the management services, please contact:

Jennifer Medway

Senior Manager, Rural Futures

Jennifer.medway@agrifutures.com.au